Checklist administration for exchange students

Administration in advance

Administration upon arrival

We refer to the Welcome Guide for International Students for a detailed description of the below and other sections.

If you want somebody to wait for you in Sint-Pieters Station (train or bus) upon arrival, please contact the students of ESN (Erasmus Student Network) on the ESN-website.


  • Renting a room in one of the University Halls of Residence is highly recommended! 
  • Please check the website for all information (reasons to choose for it etc.) and the online procedure, if you want to apply for accommodation.

Visit the Exchange Student Adviser

  • The International Support Team will be pleased to welcome you at the UGent and give you more information about all the steps you have to take.

Announce yourself at your faculty

  • Upon arrival, you should meet your professor and your faculty responsible to arrange academic matter, talk about courses & professors, adjust your Learning Agreement, etc.
  • Most faculties have developed their own pages to guide their incoming students.

Registration at Ghent University: UGent Student Card

  • Obligatory for all Exchange Students
  • Go to the Student Administration Office to receive your UGent student card
  • Address: UFO, Sint-Pietersnieuwstraat 33, B-9000 Gent
  • Read how to register.

Registration at the City of Ghent

Dutch language course in the UCT

  • Reduction for Dutch language course: Exchange students from partner universities and students studying at Ghent University under the Erasmus+ traineeships framework are entitled for a reduced fee of €65 for a course of Dutch at the University Language Centre ('UCT').
  • You can follow other language courses in the UCT at half price (with a valid UGent student card).
    The UCT is located in the Sint-Pietersnieuwstraat 136, B-9000 Gent (open Monday - Thursday 10h00-18h30, Friday 10h00-14h00).
  • Read more about Dutch and other language courses at UCT