What?

Aside from the learning account from the Flemish Government, Ghent University has its own rules concerning study progress.

The study progress monitoring is based on the study success rate (see Article 24 of the Education and Examination Code).

Any study progress monitoring measure is mentioned on your transcript. The measure is taken when you enrol again with applicable regulations. A refusal decision is valid for 1 academic year and is redetermined automatically each re-enrolment, unless this decision was overturned by internal appeal, as specified under article 81 of the Education and Examination Code.

Attention: The study progress monitoring measures apply to UGent students ànd new students.

New students who enrol at UGent for a programme that they already took at another university and who, at their last enrolment for that programme, earned less than half of the credits taken, are subject to a binding condition at UGent (in accordance with the Education and Examination Regulations Art. 24§1 and §7).
The enrolment in that programme is refused/cancelled if, during their last 2 years of enrolment in that programme at another university, they obtained less than half of the credits taken (in accordance with the Education and Examination Regulations Art. 24§1 and §7).

Study success rate

Study success rate is the ratio of acquired credits to the number of ECTS-credits in the personal enrolment curriculum.

To determine whether you are making sufficient progress as a student in a program, your study success rate is calculated each academic year.
Based on this, a study progress measure (binding condition or refusal) may be imposed at your next enrolment. It is therefore important that you keep an eye on your study progress throughout the academic year:

• Calculate your success rate

3 types of study progress monitoring measures

The following study progress monitoring measures can be taken if you are enrolled for a Bachelor’s or Master’s programme, preparatory or linking course, a postgraduate programme or micro-credential:

1. Binding conditions and refusal to enrol for contracts to obtain a diploma:

1. If you have obtained credits for less than 50% of the personal enrolment curriculum (i.e. a success rate below 50%), a binding condition will be imposed upon the next enrolment for the same study programme (regardless of the language variety). Study progress is calculated separately per study programme (Bachelor's, Master's, linking programme, etc.).
2. In the academic year 2021-2022, the binding condition implies that you need to acquire credits for at least 50% of the recorded credits.
   If you obtained credits for less than 50% of the credits of the first deliberation package, you must additionally obtain credits for at least 75% of the recorded credits belonging to the first deliberation package of the bachelor programme.
   
   In the academic year 2022-2023, the binding condition implies that you need to acquire credits for at least 50% of the recorded credits.
   If you obtained credits for less than 50% of the credits of the first deliberation package, you must additionally obtain credits for all the recorded credits belonging to the first deliberation package of the bachelor programme, except for a maximum of 8 credits.
   For students who, in accordance with Art. 30§4 1° of the OER, were given the exception to not have to take all course units of the first model track at the start of their bachelor program, the binding condition applies to all remaining taken credits that belong to the initially taken package of course units of the first deliberation package of the bachelor program.
3. If you do not meet the above-mentioned condition, you are not allowed to enrol with a contract to obtain a diploma for the same study programme again (regardless of the language variety), nor are you allowed to enrol for the general introduction preparing students for different study programmes.

2. Refusal to enrol at Ghent University

The student will be refused if the records show that a subsequent enrolment in higher education will not result in a positive outcome, and that regardless of the contract type and regardless of previously imposed - whether fulfilled or not - binding conditions.

A student who, after 3 years of enrolment, has earned credits for less than 1/3 of the credits taken during those enrolments, is presumed not to have a positive outcome for a new enrolment, so that student will be refused.

You will then not be able to enrol for any contract type or program at UGent.

3. Refusal to enrol for contracts to obtain credits

For contracts to obtain credits, enrolment is refused for students who have enrolled twice for said course unit without obtaining the credit certificate. This provision is valid irrespective of whether or not the previous enrolment was under a contract to obtain credits or a contract to obtain a diploma.

Effects of terminating your contract timely or changing your curriculum, on study progress monitoring

For students who are terminating their contract or are removing course units from an established curriculum, the following applies:

• In case of a request to revise the curriculum before 15 November or a termination of contract before 1 December, the relevant course units are not taken into account for the calculation;
• In case of a request to revise the curriculum after 15 November or a termination of contract before 15 March, the second-term and full-year course units are not given any weight in the calculation; first-term course units do count, though;
• In case of a termination of contract after 15 March, all course units are given weight in the calculation.

Interuniversity rules

Ghent University acknowledges any decisions to refuse enrolment that are taken by partnering institutions, within the context of study progress monitoring for an interuniversity Master’s programme that is subject to the 'Examination Code for the benefit of the interuniversity Master’s programmes for which students can enrol at multiple universities'.

Ghent University acknowledges any decisions to impose a binding condition or to refuse enrolment that are taken by a university college within the context of study progress monitoring for the study programmes that were integrated into Ghent University.

Ghent University may impose the same binding conditions or even refuse enrolment on the basis of prospective students’ history at other educational Institutions.

Notification on Transcript of Records

When binding conditions are imposed or an enrolment is refused, students are notified through their transcript of records.

Appeal against a decision of study progress monitoring measures

Students may annually file an appeal against the decision to impose binding conditions as well against the decision to refuse enrolment, by means of a substantiated request with the Institutional Appeals Committee. In exceptional circumstances, enrolment may still be granted.

Regulations

Article 24 and 81 of the Education and Examination Code

Contact

studentadministration@ugent.be